Setting up a weekly check-in call immediately after the intake call (Please copy both your Carrier and Wilson email for the invite).
Copying your ROM/TL on the check-in invite.
Sharing a copy of the intake form with the HM and HRBP.
Uploading a copy of the intake form in the shared drive and updating the link in Avature.
Using the 1st check-in call to discuss the Strategy for the role - RSP.
Sharing a copy of the RSP with the HM and HRBP
Uploading a copy of the RSP in the shared drive and updating the link in Avature.
Recording each check-in call discussion with notes and sharing the notes with HM and HRBP (this will help track action items for the recruiter, HM, and/or HRBP).
On the next call, you will be reviewing the notes from the last week's call and taking the discussion forward.
Preparation (Data and Narrative)RSP - During the first check-in call discuss the RSP report and the data.
Discuss the market analytics and the talent pool available for the role.
Speak to Hiring Manager about any prospective strategies that might have worked for similar roles in the past.
For every check-in call after the first one, use data from Avature to discuss the talent pool contacted for the role.
Discuss any potential challenges you are facing and what strategies you suggest to overcome them.
Ask both Hiring Managers and HR Business Partners for potential suggestions as well.
Discuss submitted resumes - both rejected and shortlisted.
If you are not clear on why a particular candidate was rejected ask for clarity.
Make notes during the discussion and share it soon after the call with the Hiring Manager and HR Business Partner.
Be clear on action items for every participant on the check-in call.
Follow up on the action items and make notes of any progress during the next call.
Should the Hiring Manager miss the check-in call, send an email asking for a convenient time to reschedule the call. You could also follow up on pending action items.
Should the Hiring Manager miss 2 or more consecutive check-in calls without any prior notice - make a note of it in Avature in notes section and inform both your ROM and HR Business Partner.
Pre-Check in call preparation
Send an email to the HM and HRBP a day in advance setting up an agenda for the check-in call.
Attach any previously submitted resumes and screeners to the email that are pending feedback.
Follow up Template - After the check-in call
Follow up Template - Hiring Manager missed the call
Post Call:
Mark any time bound action items on your calendar so that you don’t miss or forget it.
Chalk out a plan to implement any prospective strategy discussed on the call.
Discuss the strategy with your ROM.
Start recording the outcome of the new strategy to discuss it with the HM on the next check-in call.
Strategy Discussions (Suggestions, HowTos, Resources)
When discussing any strategies that may or may not have worked, it is best to use Data.
Linkedin, Indeed, and Career Builder, or any other tools you use could be a good place to start.
Use your data from Avature to talk about the outreach and the responses you have received.
Talk about any creative tools you might have been utilizing for the role.
Linkedin reports/analytics/Claro is a great place to start.