Avature Cheat Sheet

Conversions and descriptions of fields from iCIMS to Avature Job Field Name Conversions

Avature	iCIMS	Definition
Ref #	Job ID	Unique identifying number on the job record; automatically assigned, can’t be modified *For jobs migrated over from iCIMS, the iCIMS Job ID is stored in Avature’s Ref# field.
Job ID		Avature’s unique identifier for a job record; is part of the URL when viewing the job
Job Workflow Step	Job Folder	Status of the job requisition; examples: Pending Approval, Approved, Closed (Filled)
Name OR Name without hyperlink	Job Title	Refers to requisitions and/or pipelines
Pipeline	Talent Pool	Pipeline is a type of job record that can be used for creating a talent pool and keeping candidates warm before moving them to an active requisition
Date	Job Opened Date	Located at the top right of the job record
Client Req Code	Job Code	Client’s ATS req number
Employment Type	Type	Examples: Regular Full Time, Regular Part Time, Contingent
Client Cost Center	Cost Center
Business Unit (WHCG)	Business Unit	Used by IR and RPO teams
Business Unit (CTS)	Business Unit	Used by CTS teams
Department	Department
Internal Department	Internal Department
Date	Job Open Date	Date the job opened with the client
Hiring Manager	Hiring Manager
Last Update	Updated Date	The date that reflects the last time the job was updated by any individual.
Account Director	Account Manager	Updated field name to reflect WHCG job title; primarily used by IR
Director	Director/RBD
Location #	Location #
Description	Overview Responsibilities Qualifications	Combined three separate job description fields into one Description field
Remaining Openings	# of Openings Remaining	The number of openings that have not been filled on the requisition.
Reason for Opening	Job Reason	Avature options: New Position, Replacement iCIMS options: New Job, Replacement Job
Compensation Details	Compensation Info	Free-text field to include any relevant compensation info; ranges, bonus, commission, etc.
People Workflow	N/A	The set of steps that a candidate will go through when attached to this job.This is filled out automatically when using a template to create a job. For CTS CAN reqs: CTS CAN Workflow For CTS US Reqs: CTS US Workflow For IR Reqs: Internal Recruiting For RPO Reqs: RPO Workflow
Job Workflow	N/A	The set of steps that a job will go through (Pending Approval, Approved, Closed (Filled), etc.). This is filled out automatically when using a template to create a job. The workflow to select for a requisition is “Job Workflow”. The workflow to select for a pipeline is “Sourcing Workflow”. *This can’t be changed once the job is created.
Form When Applying	N/A	Attaches a form to the general job application, prompting applicants to provide their earliest available start date and their desired compensation. This is filled out automatically when using a template to create a job. This only applies to jobs that will be posted (IR and CTS) and the form to use is “Application Form”.

Person Field Name Conversions

Avature	iCIMS	Definition
Person ID	System ID	Unique identifying number on the person record; automatically assigned, can’t be modified; located in the web address when viewing the record (example: https://wilsonhcg.avature.net/#Person/6), or pulled into reports as a column called “Person ID”
Full Name	Recruiting Workflow Profile	Candidate’s first and last name as it appears on the person profile
Position Title	Current Title	Appears at the top of each person record; can be searched for or reported on
Company	Current Employer	Appears at the top of each person record; can be searched for or reported on; company will also link to existing Company record to view company info, and other people with that Company tied to their record
Website	Social Account URL	Appears at the top right of each person record; can add multiple website/profile links as needed
Education	Education/University	Can add multiple education experiences including dates, university, degree type; will parse automatically if the resume was used to create the person record
Work History	Experience	Can add multiple work experiences including dates, employer name, employer location, job title; will parse automatically if the resume was used to create the person record

Workflow Definitions

Avature	iCIMS	Definition
Step	Status	Exampes: Sourcer Screen Pending, Recruiter Submitted, 1st Interview, Offer Extended, Hired
Category	Bin	Groups of similar statuses, examples: Recruiter (recruiter screen pending, recruiter screen completed, recruiter submitted); Interview (1st Interview, 2nd Interview, etc.)
Outreach	Left Voicemail, Sent Email #1, Sent LIR InMail, Sent Social Media Message	Candidates in outreach will stay in the Outreach step until they are moved to dispositioned at outreach or move forward into a screen step. Individual outreach attempts are recorded in the Outreach Form. This form is how daily/weekly outreach is tracked, so make sure to keep the Outreach Form up to date with each outreach attempt.