Google Hire ATS

This tool has solely been researched by the WilsonHCG Innovation team

Summary

Customize your hiring process

• Create unique hiring stages that match the needs of open positions—from coding tests for engineering jobs to onsite presentations for sales jobs. You can build the unique process requirements for each role.
• Plus, you can customize your interview feedback scale with a rating system that’s familiar to your team. For example: from -2 to +2 or A to F.

Optimize for Google Search and post to job boards

• Millions of job seekers start their search on Google every day. And with Hire, you get a career site that’s optimized for Google Search.
• Your jobs can also post to major job boards—like Indeed or Glassdoor—and to specialized ones too. Hire tracks the efficacy of each source, so you can make the most of your marketing spend.

Enrich profiles with Google Search

• Google Search provides more background on a candidate by automatically surfacing links to their profiles from sites like LinkedIn®, GitHub, Behance, Stack Overflow, US Patent Database, and others.

Stay aligned

• Group candidates in a collection and easily share with your hiring manager for quick feedback.
• Chitchat with your teammates about candidates on their profiles and draw immediate attention to a candidate by @mentioning in a comment.

Scheduling is simple

• See all interviewers’ schedules side by side. It only takes seconds to drag and drop interviews into available slots, adjust their duration, and select a free room.
• Every interview is synced to Google Calendar, and context-rich calendar invites are sent to the interviewer and the candidate. RSVPs are visible at a glance.

More feedback, less chasing

• Submit feedback from any device without logging in to the Hire app. And whether you’re taking notes or entering feedback, you’ll be able to see the candidate’s resume and job description on screen. Interviewers see teammates’ feedback only after they’ve submitted their own, which helps avoid groupthink and bias.

Technology Demo Notes

12.7.2017 Call Notes

Angelina Playter, Craig Dougherty, Crystal Kardys, Nicky Newman

• Not used for a CRM - yet
• For this demo: Focus on this as being a fit for WHCG ATS for internal OR would this be good in recommendation to clients
• iCIMS - Candidate creates the account, then applies for the job.
• Easier you make it the better
• Anything over 6 fields ties to an exponential drop in applicants
• Creating an account first leads to the most drop-off
• Hire automates a lot of outreach and feedback requests through email and calendar
• Panel on the left hand side to select Candidates, Jobs, Reporting, etc.
• When in the Jobs section, you can filter by status and take action on candidates within jobs
• Add Candidates: Drag and drop resumes, fields auto populated, Choose source, tag internal referral (directory/database in Google platform)
• Enrich info you already have with info from the web (social networks such as LinkedIn and Facebook)
• Integrated into GSuite - Click on email address of the candidates and then the email pulls up into your Gmail
• Emails sent from Gmail to your candidates also track in Hire
• Hire will match email addresses in inbox to Hire and adds to profile.
• Comments: Internal communication
• Ability to tag internal team members in comments
• Schedule interviews
• Tag by Gmail email all in 1 step
• Conference rooms integrated in into this tool
• Ability to label interview names
• Can add internal notes to the interviewers on the auto-created interview schedule
• Give time to interviewers to accept - once accepted, a secondary invite can be created for the candidate.
• Accepts/Rejects appear in Hire
• Links to resumes, LinkedIn, etc. included in calendar invites
• Email auto sends after the interview asking for feedback. Google will continue to send messages if not responded
• 85% of feedback now comes through within a day or so
• Customize feedback form
• Strong No Hire -- Strong Hire
• Define guidelines
• Add comments
• Feedback gets tallied
• Feedback s hidden until you have posted your own to prevent biased feedback
• Reporting
• Pre-built
• Filters: Date, Job, Department, Recruiter, Hiring Manager, Source
• All data exports to Google Sheets to create pivots
• Conversion rates across the pipeline
• Time To Hire
• Sourcing Efficiency
• Integrate with Indeed and Glassdoor for postings
• Rejection reasons
• We can select which statuses/stages from the start of use on the tool
• Candidate Discovery
• Google for Jobs
• All of our jobs would appear in Google Jobs, due to the integration
• Search algorithm prevents account executives appearing in a search for accountants
• Ability to search in a free base of candidates: Any candidate that has ever uploaded a resume

• Completely integrated with G-suite
• Easy upload of candidates 
• Will automatically look for the CN's social media accounts
• As you email candidates and they respond it automatically goes into Hire
• Can use to schedule with Google calendar; will do a separate invite for the candidate; candidate won't see internal notes
• Within Hire, we can also see when people reject the invitations 
• Automatically prompts hiring managers to insert feedback; doesn't show people feedback until they leave their own feedback (removes unconscious bias) 
• Reporting: 

• 
• When we post jobs on our website it automatically goes to Google for Jobs
• Language for Jobs - search database for candidates and the algorithm will take into account words that are similar 

12.18.2017 Call Notes

• Candidate workflow statuses:
• Can we configure our own custom process?
• Absolutely. You can customize the hiring stages per job, and even create templates so you don’t have to recreate the wheel each time.
• Can the process be different for different groups of people or different reqs? Need to see how workflow is entered.
• Different reqs is how we manage different processes.
• Any process automation capabilities (moving candidates through workflow steps based on rules, etc…)?
• Not yet today, but these are the intelligence things we are thinking of in the future.
• Can you report on timestamp actions?
• Not yet. This will be something we work into reporting V2 next year.
• Multi-tenancy:
• I know we are holding on to this possibility for the future and it’s unlikely ready now, but is there any semblance of this concept today? Think about a corporation that has multiple legal entities with vastly different recruiting processes. Would there be an ability to sort of separate reqs and candidates from each entity, forcing users to choose an entity before logging in?
• We are limited by being a g-suite add on in this sense. So, you can set permissions for who can view what jobs, but since we tie Hire to a g-suite domain, the only way for true separation of entities would be with different parent domains.
• Job is the top most hierarchy - hiring team is chosen at req creation
• Process:
• Are we able to submitting candidates to hiring managers through the system?  
• We think about this differently than submitting for ownership. It’s easy enough to @mention a hiring manager to make them aware of a candidate, then we push out an email automatically to that hiring manager.
• Can we submit candidates to those outside of our org.?
• To see anything in Hire, users would need an @hcg email.
• For candidates that don’t complete applications, does the system automatically follow-up those applicants?
• It doesn’t no, but because we keep our application short and thoughtful, the drop off percentage is incredibly low. No account creation needed, we supplement information on their profile automatically so you don’t have to request it.
• CoreOS uses google Hire as an example application
• Customization:
• Can we add fields to the various screens?
• Not yet, but this is a 2018 project.
•  Forecast:
  • No required fields
  • No field level restrictions
  • Ability to add custom fields to candidate profile
• Can we make fields visible to some people and not others?
• We restrict access to certain things based on their role in the system yes.
• Can we make certain fields required for some people and not others?
• We don’t have the framework of a required field.
• Are candidate screeners and/or intakes integrated in the tool? If so, are we fully able to customize for specific roles?
  • Interview kit is on the roadmap
  • Recommendation:
    • Copy/paste into feedback, or attach doc or link
    • Anything tagged as an offer letter is only avail to the HM
• Integration
• Any LinkedIn Integration (specifically to parse LinkedIn candidates easily into Hire)?
• Ability to drag/drop profiles through pdf
• Does Hire integrate with other recruitment tools (ie. Calendly, TextRecruit)?
• Google Appointment slots
• No external integrations
• To what extent does Hire integrate with job boards (such as Indeed, Glassdoor, etc.)?
• Native integrations with glassdoor, indeed, your website, and the new google for jobs feature in google search!
• Career website is prioritized in Google Jobs to help save on postings
• Additional Features:
• Can candidates be added in bulk?
• Yep! Simple drag and drop of resumes, and we will parse them out automatically for you.
• Satisfaction surveys?
• For candidates, this is something I’d use a google form for. In our projects for increased google tool integrations this is something we are considering.
• Assessments?
• Can build links into templates from third-parties, etc. OR Google Form
• External Search Capabilities (to source candidates)?
• Not yet. Possible in the future.
• Is all of the data available in an API (specifically for bulk data calls)?
• No open API in current state - this is on the 2018 list
• Can we text people through the system?
• Not yet, but telephony integration, (Click to call) is on the docket for Q1.
• What other companies has Hire launched with?
• At this time we have roughly 600 customers
• What steps is Google putting in place to be GDPR compliant?
• We have committed that all of Google’s products, including Hire with GDPR compliant by the time it’s required, which I believe is in May. Hire falls under all the same details for policies and privacy as G-Suite.
• Recommendations to clients - Do you have any marketing material or 1-pagers that we can keep on hand?
• Let me chat with marketing and see, I’m sure we do.
• Pricing
  • Dependent on # of users on the Gsuite platform

Strengths

Seamless integration with G-suite

Career website is prioritized in Google Jobs

Opportunities

Tied to the google domain

Platform is in early stages - Many features on the roadmap

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